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VIRTUAL UNIVERSITY OF PAKISTAN
FORMAT OF THE ORGANIZATIONAL ANALYSIS REPORT
1. Title page
The title page of the report will include:
a. The name of the organization
b. The name of the student, Student ID and session
c. The date of the final report
d. Name of the university
e. VU logo
2. Letter of Undertaking
You are required to fill in the Letter of Undertaking provided in the ‘Download’
section of the course VULMS and attach here the scanned copy after signing it.
3. Dedication (Optional)
If you want to dedicate your work to someone, you may write the dedication note
under this section of your report.
4. Acknowledgement
In this section you acknowledge the help and support of all the people who helped
you in completion of your report e.g. the library staff, instructor, family, or any other
person.
5. Executive summary (250 to 350 words)
An Executive Summary previews the main points of an in-depth report. The
executive summary contains enough information for a reader to get familiarize with
what is discussed in the whole report without having to read it in full. It can be called
as micro image of the report. Everything important that you have researched,
discovered and concluded should be mentioned, but briefly and concisely.
6. Table of contents
List the important headings and sub-headings in the report with page numbers. Also
make a separate list of tables and figures in the table of contents if you have used any.
7. Overview of the organization (400 to 600 words)
a. Brief introduction of organization in your own words
b. Head office address
c. Product lines (A complete range of products, services and solutions of the
organization)
d. Competitors
8. Organizational structure (300 to 400 words)
a. Organizational Hierarchy chart
b. Comments on the organizational structure
9. Analysis of Information Technology Functions of the organization (800 to 1000
words)
c. Planning
Define the problem and scope of existing system.
Overview the new system and determine its objectives.
Project Schedule.
Threats, Constraints, Integration and Security of System.
Project feasibility report.
d. Analysis
Gather, analyze, and validate the information.
Define the requirements and prototypes for new system.
Evaluate the alternatives and prioritize the requirements.
Examine the information needs of end-user and enhances the
system goal.
e. Design
Design of application, network, databases, user interfaces, and
system interfaces.
Create a contingency, training, maintenance and operation plan.
f. Implementation
Implement the design into source code through coding.
Combine all the modules.
A software testing report.
Integrate the information system into new environment and install
the new system.
g. Maintenance/Support
Support related activities.
Implement the changes.
handling the residual errors.
Special Note: Headings will implement and define as per required, so discuss before
defining.
10. Critical analysis (500 to 650 words)
Relate the theoretical concepts of ‘Information Technology’ with the chosen
organization for analysis. Execute an overall analysis of the organization and its
future prospects.
11. PEST Analysis of whole macro environment of organization (900 to
1200)
Analyze the whole macro environment of the organization in which it is operating.
You are required to analyze the external factors in terms of political, economic, social
and technological which affect majorly on the operations and profitability of the
organization in the competitive environment. Political aspects include the
governmental policies like taxation, industrial, employment and general political
environment of the nation or region which can affect the organization. Economic
aspects include the analysis of key factors like interest and exchange rates, inflation,
recession, supply and demand and economic growth. Social aspect requires analysis
of demography, culture, workplace attitudes and trends of life style. Technological
dimension covers the latest trends of technology which can facilitate the organization
and changes in the technology which can affect the organization and its sector.
12. SWOT analysis of whole organization in the business sector (600 to 800
words )
Clearly describe all the strengths, weaknesses, opportunities and threats. Remember
that strengths and weaknesses are internal to the organization and represent its culture
while opportunities and threats correspond to the environment outside the
organization. Strengths are those qualities which distinguish or give an edge to the
organization over other organizations. Weaknesses are the attributes of an
organization that are harmful in achieving the objectives of the organization.
Opportunities are external factors that are helpful in achieving the objectives of the
organization. Threats are the external factors which could damage the performance of
the organization.
13. Conclusion (100 to 250 words)
In this section, you are required to describe the organization according to your
evaluation/assessment in the light of critical, PEST and SWOT analyses.
14. Recommendations (150 to 250 words)
In this section, you are required to suggest solutions for all the problems or
discrepancies (you have pointed out in critical, PEST and SWOT analyses) found in
the organization.
15. Reference & Sources used
In this section, provide all the references and sources in APA format that you
have used for data collection in your Report.
16. Annexes
At the end of your report, attach all of the supportive material you have used for the
preparation of your report like brochures, forms, newsletters etc.
NOTE
i. Complete all the required parts as mentioned in the format of Report.
Remember, each part has been allocated some specific weightage of
evaluation. Therefore, if you skip any part, you will loose weightage allocated
to that part.
ii. Students should prepare the report according to their specialization under
MBA program i.e. 'Information Technology'. Minimum words required for
internship report are 4,000 to 5,500 words.
iii. Organizational Analysis Report should be submitted within the due date as
mentioned in the ‘Semester Calendar’. The due date will not be extended in
any case.
iv. Students are required to upload their Reports on VULMS of the course against
the relevant Assignment link. Organizational Analysis Reports submitted via
e-mail will Not be accepted. Students can upload their Reports only once that
will be considered as their final submission and will not be replaced in any
case.

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