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Semester “Fall 2012”
“Communication Skills (MCM301)”
Assignment 2 Marks: 15

Assignment Topic
How To Effectively Convey Disappointing News In A Letter


To provide students with the opportunity to apply the concepts regarding elements of
effective writing to the routine life communication.
To develop the analytical thinking and writing skills among students


In your professional life, you will face a variety of situations when you will have to write a letter
to communicate any disappointing news to your receiver. In such situations, your success will
depend on how successfully you write the refusal in an innocuous way.
Suppose you are a film producer and produced spectacular films on different social issues
prevailing in our society. You have received an invitation for a workshop from XYZ University.
This University arranges the workshop on Film production for its students of mass
communication yearly and invites the same producer to deliver a special lecture on it.
Unfortunately, you are unable to attend the workshop this year due to your other professional


Your task is to:
· Write a letter of refusal to that invitation by keeping in mind the elements of effective
written communication.


Students will be able to write the refusal letters in an appropriate way.
Students will be able to raise their level from a layman

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yar plzzz koi batao yeh konse lecture se aya hai :(

lecture 39




Date :
XYZ University
North Nazimabad,Karachi

Dear [Title] [Last name],

First of all , I would like to thankful to you  for your appreciation and  inviting me to deliver a lecture in your university. Actually I m extremely sorry and I must apologize for  responding so late and I also regret that I am unable to attend workshop this year due to some of the prior  commitments  of professional life  but hope that InshaAllah I will be able to attend the workshop next year . I hope you will understand my problem and giving  me a chance for next year.

I sincerely appreciate you for choosing  me to deliver  special  lectures to your students.


Yours truly,
First & last name



This assignment is from Lecture 39, Pg 162
(from the handouts)
Declining an invitation
From time to time, invitations must be declined. The reasons necessitating regrets are varied, ranging
from a potential conflict of interest to a lack of time. Regardless of the reason for the refusal, the letter of
decline must be tactful and courteous.
The letter declining an invitation below is much more likely to produce a better relationship between the
writer and the reader.
Thank you for inviting me to speak at the upcoming convention of the Management Association. I've
always found it pleasant to visit Lahore in Spring.
Our firm recently began offering public seminars in various cities throughout the country. I am scheduled
to offer a 3-day seminar in Karachi during the same 3-days of your convention. Otherwise, I would be
happy to speak at your convention.
One of my colleagues who also has expertise in management sciences is available during the time you
asked me to speak. His presentation skills are excellent, and I am certain that he could contribute
significantly to the success of your convention.
If you are interested in contacting my colleague about the possibility of his speaking at your convention,
please send me a note or call me at
Best wishes for a successful convention
(SOLUTION: Letter pattern is given below, write from your own idea in the BODY section)

January 10, 2013

Mr. (recipient's name here)
Planner of Film Production Workshop,
XYZ University

Dear Sir,




Yours Faithfully,

Imran Ali.


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