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MCM301 Communication skills Assignment No 02 Solution & Discussion Due Date: 24-07-2014

       TOPIC “Effective Writing”
Learning Objective:
The objective of this assignment is to
 Give students the sense that how conciseness make your ideas effective.
 Give students hands on experience in writing a letter in the context of business communication.
Background:
Effective writing is concise each word, sentence, and paragraph counts. Conciseness should not be interpreted to mean brevity, which will result in an incomplete message. To illustrate, a 150-word letter that could be written in 100 words without a loss in meaning is an example of a concise item.
Task:
Q.1
Make the following paragraphs more concise without removing any information.
1. From 4 August onwards, students will be selected for the Prime Minister Laptop scheme using merit policy which has been devised keeping legal requirements in focus. Prime Minister has announced in a meeting that the merit policy will be utilized at all cost.
2. The Pakistan government has announced that the Passport Office will replace free of charge until the dates specified any current passport lost, damaged or destroyed as a result of the floods in 2012. Those applicants who are eligible should contact the Passport Information Service on xxx-xxxxxxx for further information.
3. The investigation procedure can be so, that if an employee of the organization breaches the rules of the organization, the disciplinary committees will investigate the matter by deeply analyzing the case. After the investigation. The employee can also make a plea to the committee if he thinks the charges are invalid. (Marks: 2x2x2)
Communication Skills MCM301 Department of Mass Communication Virtual University of Pakistan SEMESTER SPRING 2014 ASSIGNMENT NO.2 MARKS: 15
MCM 301 Communication Skills VU
Q.2
Write a direct request letter for the replacement of a newly purchased laptop from XYZ suppliers. Your letter should be concise and concrete in its wordings.
Follow the given guidelines while writing your letter.
a. Mention that why you want to replace your laptop
b. Discuss the specification required.
1. RAM
2. Hard Disk
c. Mention that how the replacement will benefits you.
d. Discuss warranty on new copier
e. A courteous closing (Marks: 2+6+1)
Learning Outcomes:
Students will learn
 The element of conciseness.
 The skills required in writing a business letter.
Note: Copied material will be graded “Zero”. Schedule

Opening Date and Time
July 18th, 2014 At 12:01 A.M. (Mid-Night)
Due Date and Time
July 24th, 2014 At 11:59 P.M. (Mid-Night)

Note: Only in the case of Assignment, 24 Hrs. extra / grace period after the above mentioned due date is usually available to overcome uploading difficulties which may be faced by the students on last date. This extra time should only be used to meet the emergencies and above mentioned due dates should always be treated as final to avoid any inconvenience.
Important Instructions:
Please read the following instructions carefully before attempting the assignment solution.
Deadline:
 Make sure that you upload the solution file before the due date. No assignment will be accepted through e-mail once the solution has been uploaded by the instructor.

Formatting guidelines:
MCM 301 Communication Skills VU
 Use the font style “Times New Roman” and font size “12”.
 It is advised to compose your document in MS-Word 2003.
 Use black and blue font colors only.
Solution guidelines:
 Use APA style for referencing and citation. For guidance search “APA reference style” in Google and read various website containing information for better understanding or visithttp://linguistics.byu.edu/faculty/henrichsenl/apa/APA01.html
 Every student will work individually and has to write in the form of an analytical assignment.
 Give the answer according to question, there will be negative marking for irrelevant material.
 For acquiring the relevant knowledge don’t rely only on handouts but watch the video lectures and use other reference books also.
Rules for Marking:
Please note that your assignment will not be graded or graded as Zero (0) if:
 It has been submitted after due date
 The file you uploaded does not open or is corrupt

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