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Project On Developing a Time Investment Strategy

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TIME MANAGEMENT MATRIX

 

 


Important and Urgent

Quadrant 1 represents things which are both urgent and important – labeled “firefighting”. The activities need to be dealt with immediately, and they are important.

These tasks are the ones that must be done right away, or consequences may result. An example would be bills that are due today. If you don’t pay your bills on time, you would incur additional charges or they might cut off their services to you. Activities belonging to this category need to be acted upon without delay. You should give them the highest priority.

 

Important but Not Urgent

Quadrant 2 represents things which are important, but not urgent - labelled “Quality Time”. Although the activities here are important, and contribute to achieving the goals and priorities - they do not have to be done right now. As a result, they can be scheduled when they can be given quality thought to them.

A good example would be the preparation of an important talk, or mentoring a key individual. Prayer time, family time and personal relaxation/recreation are also part of Quadrant 2.

 

Urgent but Not Important

Quadrant 3 represents distractions. They must be dealt with right now, but frankly, are not important. For example, when a person answers an unwanted phone call, - he/she has had to interrupt whatever he/she is doing to answer it.

 

 

Not Important and Not Urgent

Quadrant 4 represents Time Wasting. You might think activities in this section are not worth people’s time, so they won’t engage in these activities much. You would be surprised to know that people spend most of their time doing things that are both unimportant and non-urgent, such as watching TV and movies, playing video games, senseless chatting for hours on the phone, shopping for new clothes, etc.

Of course, it is essential for people to relax and unwind once in a while.

”All work and no play makes Jack a dull boy,” as they say. But you should be strict in limiting your time for these activities; that is, if you really want to accomplish a lot in your life.

Treat activities belonging to this section with the lowest priority. If you really want to succeed, strictly limit your time in doing these activities or don’t do them at all. Focus on those that will bring you fruitful results.

Numbered Priority Tactic

Here’s one of the most powerful techniques that you can use to manage your time efficiently – the Numbered Priority Tactic.

Buy a very small notebook that you can put in your pocket. You should be able to bring it anywhere you go. At the front page of the notebook, put the title: Important and Urgent. At the back page, put the title: Important but Not Urgent.

If an idea or event you encounter is Urgent but Not Important, then forget it. You want to utilize your time well, won’t you? If you think it’s significant in some way, then you may put it under Important and Urgent. Ignore Not Important and Not Urgent tasks.

Every time something comes up during your daily work or on your mind, put it in the appropriate page of your little notebook. So let’s say your boss told you to submit a report due tomorrow. Write it down on your notebook under Important and Urgent. Then your friend told you that there’s a big 2-day sale at the downtown furniture store. You may put it under Important and Urgent if you simply must have that furniture you’re drooling for months. But if you think your house would do fine without it, then don’t write it anymore. As you’re walking down the street you suddenly thought of a great new idea for your part-time business. You may put it under Important but Not Urgent.

As the day goes on, write down each and every idea, thought, or event that comes to your mind. As the list increases in each category, examine each of them carefully and start numbering each item in the order of priority - with 1 being the highest priority. Start working on Number 1, and never go to Number 2 until you’re done with Number 1 for each category. If distractions come about, you may take care of them first but always come back to your numbered list when you’re done.

Because priorities may change, you may switch or change the numbers of the items in the list. You may also transfer one item from Important and Urgent to Important but Not Urgent, and vice-versa. When you do any changes, make sure your notebook stays clean. Transfer your writings to a new page when you see that it’s getting untidy. Start off with a new page every day.

This method can enable you to achieve more in one week than what most people can accomplish in a month. The important thing you must do is to buy that little notebook and to start doing this super tactic right now! Time is running fast.


Pareto's Principle or the 80/20 Rule

It was developed in the 19th century. The principle states that 80 percent of our unfocused effort generates only 20 percent of our end results, and that 80 percent of our results are achieved from 20 percent of the overall energy expended. Many students and professionals spend the day in a frenzy of activity, but achieve very little of their desired results because they are not concentrating on the right things. In the 1950s, the focus was on the manager and his organization skills. Later in that decade, James McKay authored the first book on time management.

Stephen R. Covey describes the first generation of modern time management techniques as notes and checklist reminders. The second generation focused on planning and preparation through the use of calendars and appointment books. The third generation was committed to "planning, prioritizing and controlling." Once again, these techniques were not working. Covey describes several myth of third generation time management and its ideals of the following:

• Planning for efficiency

• Personal values' prioritization

• Controlling other people


ABC System

Alan Lakein developed the “ABC technique.” This approach uses letters to prioritize what is truly important to the individual. In labeling a task as A, B or C, the individual is actually categorizing these tasks as short-term, intermediate or long-range goals. This system can be taken one step further by assigning numerical rank to each task. For example, A-1 is the most important task and A-2 is secondary to A-1. The ABC technique of prioritization was limited because "A" list priorities may be confused with urgency more often than true importance. Some "B" and "C" ranked priorities may actually be more important, but not as urgent.

Covey has developed another prioritization technique that deals with the problem of importance versus urgency. In the later half of this century, time management instruments and instruction has blossomed into a sophisticated business. The professional is left to a personal search for those instruments that will be the most effective and efficient for his or her lifestyle. The professional who does not use time management skills may risk missing appointments and due dates of assignments. No good excuses can be given for being lazy in this area, as the professional is expected to be organized, finish tasks at assigned times, and be able to use time management principles to lead others.

Setting goals with balance in mind, planning ahead, and working on tasks that are important but not urgent can help alleviate many crises of life that the professional may otherwise encounter.


Time Savers

 

Everything in this world has something to balance its existence. If there is white, there is black; if there is darkness there is light, if there are time wasters, there are time savers. So now let us focus our attention towards those time savers because they are our best friends when we talk about Time Management. These are hereby few general examples of time savers. They are by no means the only time savers in the world.

 

The Top Ten Time Savers

 

  • Telephones
  • Computers
  •  Elevators
  • Fax Machines
  • The Internet
  • Coffee Machines
  • Bulletin or Notice Boards
  • Photo Copiers
  • Efficient Filing Systems
  • Good Secretaries and Junior Staff

Let’s take a quick look at all these.

 

  • Telephones.

Surprise! Surprise! I had included telephones under the list of time killers but telephones are in fact one of the best time savers that man has invented. Just imagine the amount of time you get to save by just making a telephone call!

Suppose you are to have a business lunch (sometimes called a working lunch) with an important client. Obviously you have to reserve a table in your favorite restaurant. Now, imagine you have to go there in person and get things done directly. The task would easily take away at least two or three hours of your time when you take into account the journey, the traffic and all that. On the other hand, this is something you can easily do over the telephone while you are comfortably seated in your office.

So telephones are certainly one of the best time savers in this world. But of course, it all depends on how you use the telephone.

 

  • Computers

I don’t think that enough can be said about the time saving roles of the computer. But then I don’t think that I have to say much. I suppose every one will agree that computers are indeed time-saving machines.

 

  • Elevators

Next we come to elevators and elevators too we know save a lot of time that we would other wise have to spend plodding up flights and flights of steps. Elevators save not just time but energy as well. But one annoying thing about elevators is that sometimes even f we punch the button repeatedly, the elevator takes for ever to reach or floor.

Now, if you just have to go two or three floors up or down in such cases it is always better to take the stairs instead of waiting ten or fifteen minutes for the elevator to come to your floor. It’s better for your health too, top climb a few stairs every day.

 

 

 

  • Fax machines

Like telephones, fax machines too save a lot of time by enabling us to send important documents across continents if needed and that too within a few seconds.

 

  • The internet

It goes without saying that the internet has revolutionized our concept of time itself. With facilities like email, scanners, voicemail and video conferencing, even the fax machine has become outdated. Talk about fast…

 

  • Coffee machines.

I did it on purpose. When people see that a coffee machine has been included among the list of time savers, they tend to screw up their noses and raise their eyebrows. But would you believe that earlier, before coffee machines had made their presence felt in offices, people used to take coffee breaks that lasted up to half an hour?

 

  • Bulletin or Notice Boards

Bulletin and Notice Boards are very time effective way of reaching out to a large number of people. Instead of conducting one of those long meetings in which every one gets a chance to go on and on, it’s is bets to convey messages with the help of notice boards and bulletins which can be displayed at a place accessible to all. Oh yes, then comes the question of how to make sure that the message is read by all those concerned.

Simple, include space on the notice where the concerned people can put down their initials as proof that they have read the message.

 

  • Photocopiers

Often we tend to underestimate the importance of photocopiers in an office. Those machines just sit there and take copies of what is fed into them all day long. It does seem like a job which does not require any brains. And that is why we do not give these machines any credit. But once these machines fail, we understand their worth. Of course we can take multiple prints using a printer, but cost wise and time wise a photocopier is much better. It is really faster than a printer and it costs nothing to take copies.

 

  • Efficient Filing Systems

This had already been dealt with under office organization, but I just want to add that a good system of filing definitely saves a lot of time. Being able to find an important document or file should not be a matter of luck. There should be a proper place to keep the files something which people call a cabinet. And the files should be kept in a proper order with easy to read and intelligible name tags and labels. And in the files, the documents should not be filed in a haphazard order but should have an order that makes it easy to locate a paper.

The same thing applies to the files you have on your computer, you should name the files properly and not use abbreviation that could stand for anything. People tend to try and save time by using abbreviations which sound quite ridiculous once they forget what it really stands for.

 

  • Good Secretaries and Junior Staff

Good secretaries are always an asset to an office. If your secretary is as dependable as a screen saver, then half the battle is won. But on the other hand if your secretary is as feather brained as a hen, then heaven help you! The advantage of having good secretaries and junior staff is that you can delegate a lot of things to them.

I told you earlier that it is not always necessary that you do everything by yourself. You should be able to delegate a lot of things, but first of course you have to be sure that the people you are delegating to do something are good enough.

Once you are able to share your work load with someone, you will have at least one hand free, and I am sure you will be able to put that hand to some good use.

Now, over here I have just highlighted ten time savers. It would be a good idea for you to look around and identify things that could save your time. Answering machines for one save a lot of time. If you really are too busy to attend your calls, let the machine do the talking for you.

 

In this context I think it would be appropriate to talk about one thing that most people often go wrong with in their quest to save time, and that is trying to do two things at the same time.

ADVANTAGES OF TIME MANAGEMENT

 

Having a job can be a stressful activity. Most people lose a lot of time just trying to think about their job. Too often, your job consumes you that it becomes a part of your everyday life and you tend to lose priorities on other activities. However, all of these are due to improper management of time. The problems without proper time management, you could be facing a lot of stress. You have to remember that productivity does not just mean doing several things. You need to create a balance in these activities and make sure each is properly done. When you have so many things to consider, you are very much likely going to fail in meeting your deadline or you can schedule more than one meeting at the same time. This could lead to lower efficiency and lots of time wasted. Although you might not lose your job in the process, you could easily forsake other aspects of your life.

The remedy Time management can help prevent such events from happening. This is because you won’t have to worry about things when you schedule your events properly. You get a lot of stress relief and a lot of time to prioritize your life. However, successful time management is quite tricky. You have to incorporate a little self-discipline in order to set up your events properly. You also have to be more flexible with your goals and priorities. These prerequisites are easy to attain. You just have to learn the basic concepts in order to set things in motion.

Proper time management creates a few of the most powerful advantages within and outside your job sphere. Since all these problems stem from stress, the main advantage of time management is the reduction of stress. You probably have experienced chasing deadlines or suddenly realizing that you set up two meetings on the same date. You can prevent such scenario from happening if you practice clear time management plan and a timetable for your activities. By having a clear plan, you give yourself the chance to set up a great schedule that suits your planned activities both in and out of the job. Furthermore, you avoid compromising the most important aspect of all your activities: your health.

Another good thing about having a successful time management program is having a higher chance of completing everything on time. When you miss a deadline, you fall out of favor with your boss. This leads to additional pressure to complete other tasks and even to outdo your other officemates. This leads to a lot of unnecessary pressure that may cause you to extend your work outside the office just to keep up. It might even mean that you will bring your work to the dinner table. And the worse that could happen, you get so stressed out that you pass on the stress to your family members. The sooner you complete your tasks, the more you free yourself of all the stress.

The best thing about time management is that you get the chance to live your life on a proper routine. Your working schedule is not swamped and so you can leave enough time for relaxing and having fun. And despite of your hectic schedule, never forget to take a break from time to time as it helps you become more productive.


AVOID THE “KISS OF YES”

 

The idea might sound strange but avoiding the “kiss of yes” i.e. being able to say ‘no’ is fundamental to any scheme of Time Management.

Yes you have the master plan for time management, you have everything worked out, you have a time table which you stick to religiously, and you have a ‘to do’ list as well. But just when things are beginning to work out fine, a colleague or friend comes your way and asks you to help them out by doing certain jobs which are really their jobs.

The person smiles very sweetly at you and showers sugar coated words on you, and before you even know what hit you, you have said yes and agreed to do the work for the person. Now what is the relevance of your well thought out timetable? Where is your scheme for time management? Your work is waiting in the pantry while you are sweating over somebody else’s work. And it’s because of the simple reason that you could not say no to the person. How many times have you had a similar experience?

I’m not saying that you should not be civil. If you find a colleague in distress and have the time to spare, by all means help the person. Who knows, tomorrow you might be in that persons position and you may need somebody’s help.

But that does not mean that you should let yourself be taken for a ride. If you are going to help a person at the expense of your work and schedule, then you are going to end up in hot water. It is human nature to shirk work and if word gets around that you are a very helpful guy (read that as s-u-c-k-e-r) then before you know it, requests for help will be coming from all sides.

Unless you want to take up from where Mother Theresa left off, you had better put your foot down and say “sorry boss, but I just don’t have the time.” Behave like a diplomat who is a person who can tell you to go to hell in such a nice manner that you will actually start looking forward to the trip. One more definition is that a diplomat is a person who can say the nastiest things in the nicest way.

So that is just what you have to do. Done the mask of the diplomat and the next time someone approaches you with sugar coated requests to help them out, smile back at them. Give them a sugary sickly sweet smile. So much that anyone in their normal senses would want to throw up at the sight of your smile.

Then you could try telling them how much you love them. Extol at length what you think of the person and your relationship with him or her. And then tell them that what you are going to say is going to be a life long sorrow for you. It is something that will plunge you into the depths of despair and all that. And then put it painfully across, “no, I’m terribly sorry but N-O.”

And then when the person leaves your presence with a crest fallen face, wait till he or she is out of hearing range and then you can start that war dance. Or if you want you could try the hoola hoola.

Common face the facts, in today’s world of cut throat competition your very existence may depend on your ability to say “no.”

And its miles better being a selfish pig than a sucker. 

PROCRASTINATION – THE ULTIMATE THIEF

 

Everyone does it. Everyone feels guilty when they do it and everyone resolves never to do it again. But they do. Everyone procrastinates. Procrastination—the cat burglar of time management—steals into your life and whisks away one of the most valuable assets you possess.

Procrastination can be a thoroughly amusing concept, indeed. But, as with all things humorous, there are some underlying deep and darker forces. At the root of procrastination, argue psychologists, almost always lurks some hidden fear or conflict that urges us to put things off. A person may be obliged to achieve certain results, but a multitude of opposing emotions serves to short-circuit action. Although the procrastinator may act as if the threat, fear, or conflict is gone, it’s till there—both in the real world and in the person’s subconscious—where it generates stress and, ultimately, corrodes success.

Time management experts have identified the eight most typical causes of procrastination, shown in Figure

 

 

 

 

 

 

 

 

 

 

 

 

 

Internal Forces

Note that four of the causes (those in the shaded boxes) are primarily inner rooted. They arise, for the most part, from the procrastinator’s psyche. When we have certain tendencies or personality traits, they can manifest themselves in very different situations. If, for example, you tend to fear failure and you procrastinate largely for that reason, you’ll procrastinate on any task at which you might fear that you’ll fail.

 

External Forces

Even if you usually don’t procrastinate, your environment can impose procrastination on you. The above Figure gives, in the clear unshaded boxes, the four typical external reasons for procrastination.

This is not to say that psychological reasons aren’t involved. There must be some. But unpleasant or overwhelming tasks—and unclear goals or task flow—are enough to make anyone want to postpone the inevitable.

 

Fighting the Forces

Internal causes for procrastination are more difficult to attack than external ones, but once psychological obstacles are conquered, they’re conquered for all tasks. If you procrastinate because of a fear of change, that fear will color many different kinds of tasks. Once you conquer this fear, you’ll be able to approach most tasks with renewed energy. While a single internal cause can make you procrastinate on many tasks, external causes for procrastination tend to be task specific.

So, if you’re putting off doing something for an external cause, you can cope with that cause and stop procrastinating— but that victory probably won’t help you with other external causes that are making you procrastinate on other tasks.

EFFECTIVE TIME MANAGEMENT TRAINING

 

Most losses incurred by companies are due to a lack of sound time management program. Then, it leads to high levels of stress in the work force because employees are pressured and forced to extend working hours just to meet the company's quota. Indeed, there is a need to chase deadlines and attend double meetings. However, there is a way to remedy all that. There is no overnight solution to this type of problem. What you need is a slow and steady approach until you have perfected your scheduling needs until you are able to work free of any time-related stress. Why time management Time management is a very important aspect of any business. In fact, most time management procedures even entail stress management as these two usually goes hand in hand. You might notice that levels of stress drop when you do not have to deal with several meetings and deadlines. It also means that you will be able to live out your life outside of the business sphere. Hence, it creates a more positive and holistic outlook. Stress is crucial because it can tend to make things more complicated. Productivity levels of employees are affected by their time management planning and workload. Hence, if you are able to manage your time properly, you can allow your employees to tend to stress relief activities. Aside from increasing their potential, it allows for a tighter bond amongst fellow employees and superiors. That is how it can impact team building factor.

 

What do you get out of training? Any successful time management training program begins with setting up a workable timetable that you and your employees can work with. It comes in a very comprehensive package that allows both manager and employee to meet halfway. Any company that undergoes training will have the capacity to teach employees how to manage time. This means that unnecessary distractions can be avoided. These efforts extend far beyond ensuring a thriving business but also consider one of the most important aspects in any venture, and that is your health. This kind of training focuses on increasing the amount of control and focus the company has over its goals and methods. This means that when you allow improvements to go into the necessary sectors of your business, you are able to increase your efficiency. Therefore, this kind of training strengthens the employees' ability to assess the situation and pick out assignments that can help them increase productivity levels. Delegation of tasks is also addressed in such training. This is because managers sometimes think that employees are better at handling manual activities such as photocopying and sending. However, managers need to know that delegation of tasks is a huge risk. Some tasks are better done by the manager rather than passing them down to subordinates. Aside from being time-efficient, it saves a lot of energy and allows for a more productive workplace. The problem One basic misconception about time management is that it allows no time for break or relaxation. In fact, when you properly manage your time, you get the exact opposite. It allows the individual more time to relax because he or she will be able to set aside time for work and other activities. Hence, any problem encountered in the workplace does not carry over to your personal lives. Therefore, you have successfully kept your business and other aspects of your life separate, as they should be.

TIME MANAGEMENT FOR STUDENTS

 

In today's world, we face a lot of distractions every day. The case is especially tough for a typical student who is struggling to create a balance between school and other societal factors that contribute to becoming a holistic individual. Therefore, today's young generation is slowly losing their sense of time management. The dilemma lies in sifting through all these factors and setting their priorities. Without proper time management, a student could indeed fall behind and live an imbalanced life.

1.) Balance between Work, Study and Life Contrary to popular belief, time management works simply. However, the hard part is being able to practice it and implant it within your subconscious to make it seem natural. For a student, he or she must be able to classify time allotted for classes, working, studying, and partying. If you do not have a clear sense of what to do with your time, it is easy to go along with the flow and that is where poor time management all begins. A student must be able to differentiate the various aspects of your student life, so there is always a separate time for everything. For instance, you have an upcoming quiz or exam, you must learn to cut down or eliminate partying from your schedule to allot more time for study. Indeed, for this method to be a success one must need only common sense. However, some people tend to overestimate their capacity to manage their time. Hence, they end up consuming more time doing one task that they have none left for the other. Learn how to adjust your schedule so you won't end up stressing out just trying to make up for lost time. If you have to, write down your schedule so you can keep track of where you need to be at a certain time.

2.) Time Portioning Students might initially find doing school assignments and work projects boring and stressful. However, you can opt to divide the larger tasks into small, more manageable, tasks. That way, you won't find yourself eating up several hours of your time just trying to complete one task. Another benefit for doing this is that you'd be able to allocate these smaller tasks into smaller time schedules that would have a definite start and end. Once you have completed those smaller tasks, you can move on to other tasks. Hence, it eliminates the boring factor as you continually alter your schedule instead of being stuck on one for hours.

3.) Reward For Managing Your Time When you manage your time as a student, you can get some more free time to spare as rewards so you have more time to go to parties or just have a bit of fun. Remember that all work and no play would make a student very dull.

TIME MANAGEMENT PRINCIPLES FOR STUDENTS

 

As a student, there are some basic principles of time management that you can apply. These are as follows:

1. Identify "Best Time" for Studying

Everyone has high and low periods of attention and concentration. Are you a "morning person" or a "night person?" Use your power times to study while the down times for routines such as laundry etc.

2. Study Difficult Subjects First

When you are fresh, you can process information more quickly and save time as a result.

3. Use Distributed Learning and Practice

Study in shorter time blocks with short breaks between. This keeps you from getting fatigued and "wasting time." This type of studying is efficient because while you are taking a break, the brain is still processing the information.

4. Make Sure the Surroundings are Conducive to Studying

This will allow you to reduce distractions which can "waste time." If there are times in the hostel halls or your apartment when you know there will be noise and commotion, use that time for mindless tasks.

5. Make Room for Entertainment and Relaxation

College is more than studying. You need to have a social life. Yet, you also need to have a balance in your life.

 

 

6. Make Sure you have Time to Sleep and Eat Properly

Sleep is often an activity (or lack of activity) that students use as time management "bank." When you need a few extra hours for studying or socializing, you withdraw a few hours of sleep. Doing this makes the time you spend studying less effective because you will need a couple hours of clock time to get an hour of productive time. This is not a good way to manage you in relation to time.

7. Figure out where Time is hidden

These instances may include the following:

• Sitting in a waiting room

• Waiting to pick someone up

• Riding in the bus

• Stuck in traffic in the car/on your commute (listen to tapes you have made, foreign language tapes, lectures etc)

• Waiting in line

• Doing laundry

• Between classes

Take advantage of quick breaks and hidden time in the following manner:

• Re-read directions/questions for your next paper or assignment

• Survey the next reading assignment

• Read one section of a reading assignment

• List the main points of what you just read, or of the lecture you just heard

• List today's “to do” items

• Write out some questions to ask in class

Time management helps to avoid the following:

1. The syndrome of having several major tasks to do all in the same night, and failing to do any of them.

2. Self-incarceration-- Do not be a prisoner to your own procrastination, inefficiency or laziness.

3. Being chronically late-- Are you always the last one to class? How does this impact your classroom experience? How are things different when you show up on time or early for class?

TIME MANAGEMENT FOR PARENTS 

 

For new parents, they face a common dilemma of making that much needed transition. If you do have work, you also need to juggle that along with your priorities in the family. You can probably easily manage the time at the office but the real challenge lies in organizing your household such as sending or picking the kids up at school, preparing dinner, or cleaning up the house. If not managed well, these tasks can prove stressful. When you have kids for the first time, it is only natural to suffer from jitters especially with a new setup. However, the solution to this is simple. You just have to cope with your situation since it is only through experience that you'd be able to find a better approach to family life. But here are proven and trusted solutions that any parent might find useful.

 

Setting Priorities

Learning how to properly set priorities is among the most important skill that every parent, whether new or not, must practice especially for the working ones. The key here is to recognize the difference in schedule as compared to when you were on your own now that you have your kids as your main obligation. Then, you can make the appropriate changes. You must be able to determine which your top priority is: is it your kids or your work? You have to remember that your decisions have trade-offs, therefore you would have to identify which of them has the least tradeoff.

An additional tip that you can employ, you can also try setting up a “to-do” list for your set of activities within a day. That way, you can easily update what priorities you need to focus one.

 


Delegating other Duties

When it comes to work at home, it is usually the wives' responsibility to handle them. However, wives must not carry the sole burden of looking after the entire house. Instead, you can delegate other duties to your husband so you can have equal share of the workload at home.

If your husband is not acquainted with domestic chores, this is the best time to get him started. You can divide the chores at home such as washing the dishes, doing the laundry, or cleaning up the house. If not, then you can have him take care of the kids while you finish up on some chores.

More than being able to accomplish the chores faster, it forms a bond and creates a healthier working relationship between both of you as parents. If your kids are old enough, you can even ask them to help you out with the tasks at home. You can start with training them to fix their beds or clean up their rooms, as well as putting their dirty clothes into the laundry basket.

Aside from the help they can provide you in maintaining your home, it also teaches them how to be responsible. Planning out in Advance what you have to do for mothers, it is best to plan ahead what you have set out to do for the following day.

Among these things is creating a menu ahead of time. Therefore, when it is time to prepare lunch or dinner for the family, you already have an idea what to cook for them. By creating a weekly menu, you increase your efficiency. After all, who has the time and energy to spend wondering about what to cook for dinner after an exhausting day at the office? Delegate

 

Proper Time for Shopping

When it comes to going out with your family, you need to also plan ahead your itinerary. This will help you prepare the things you will bring with you ahead and figure out if you have missed anything. Enough preparation will ensure that you will have all the things you need for this day off with the family. As for shopping, there are a few simple tips that any mother would find useful.

Shopping at the grocery usually takes a lot of time. Hence, you need to produce a list of the essential items you need to pick up. Not only will this help make shopping faster, but will also make sure that you do not forget anything. Or else you would eat up more time since you have to return to get the items you've missed. For parents, time management usually entails mere common sense. And when you have properly set your priorities, you are good to go.


bs�bp����bsp; Good Secretaries and Junior Staff

 

Good secretaries are always an asset to an office. If your secretary is as dependable as a screen saver, then half the battle is won. But on the other hand if your secretary is as feather brained as a hen, then heaven help you! The advantage of having good secretaries and junior staff is that you can delegate a lot of things to them.

I told you earlier that it is not always necessary that you do everything by yourself. You should be able to delegate a lot of things, but first of course you have to be sure that the people you are delegating to do something are good enough.

Once you are able to share your work load with someone, you will have at least one hand free, and I am sure you will be able to put that hand to some good use.

Now, over here I have just highlighted ten time savers. It would be a good idea for you to look around and identify things that could save your time. Answering machines for one save a lot of time. If you really are too busy to attend your calls, let the machine do the talking for you.

 

In this context I think it would be appropriate to talk about one thing that most people often go wrong with in their quest to save time, and that is trying to do two things at the same time.

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