MGT111 asignment No 2 spring 2013

[Ѽ Gracious Heart Ѽ]

INTRODUCTION TO PUBLIC ADMINISTRATION (MGT111)ASSIGNMENT NO.02 DUE DATE: 1ST JULY, 2013 MARKS: 20 INSTRUCTIONS:

Please read the following instruction carefully before preparing the assignment solution: ·

This assignment is based on a scenario. Read it carefully and answer the question given at the end. · Be very specific and focused on the issue while answering the question. · No marks will be given for irrelevant and extra detail. · The objective of assignment is to make the students aware of the practical implications of planning process in real world situations

CASE: Sialkot is one of the major export centers of Pakistan and is famous for the manufacturing of different goods like leather products, sports goods, and surgical instruments. Sialkot is the world's largest producer of hand-sewed footballs. Local companies are manufacturing and exporting various goods and earning foreign exchange for the development of the country. In past, business community of Sialkot was facing difficulty in well-timed delivery of their goods. There was no airport in the city and exporters used to observe a great deal of wastage of time and money in the long process of shipment of goods. Often, customers also claimed delays in delivery of goods – which had become the cause of financial loss of exporters. The exporters and business community of Sialkot often approached government officials and ministers for a solution but could not get any help because of shortage of funds and other constraints. At last, they conducted a meeting to come up with a rational solution for the issue. They discussed different alternatives for on-time delivery of their goods and after a long discussion they agreed to build their own airport. To implement this plan a committee was formed who collected money from business community and built an international airport in Sialkot. Now they have no difficulty in delivery of their products – the main purpose of the plan has been achieved.

QUESTION: In the light of above scenario identify various steps of planning process and explain them by elaborating logical reason behind each step?

[Sibgha Hashmi]

no Idea......................?

[Asim Zia]

Planning Process Steps	Explanation and Logic
1-Recognizing the need for planning;	The Exporters of Sialkot tried several times to solve their problems by meeting the officials. But they have no solution from them. So they recognized that they have to solve their problem themselves. They planned for the solution by building their own airport.
2- Determining the objectives	The main objective of the building airport is to minimize the cost and deliver the goods in international market on time.
3- Forecasting the future	After determining the objectives forecasting of future is determined. By building the airport, the local producers can easily deliver the goods on time and the expenses of transportation can be eliminated.
4- Implementing the plan	There is no alternative in this scenario. So plan is implemented with the permission of the members of the committee.
5- Revising	Plan is revised before the starting of construction of the airport.

[Sibgha Hashmi]

Federal, Provincial and Districts Budgets express the  policies of respective governments in providing public
services.
 
Planning Process
There are eight steps in plan ning process. These are:
 
1.   Recognizing the need for planning;  
2.   Determining the objectives;
3.    Forecasting the future;  
4.   Determining alternatives
5.   Evaluating Alternatives
6.   Selecting a course of action
7.   Implementing the plan
8.   Revising the plan
 
1.  Recognizing the Need for Planning
This precedes planning and starts with intention of either solving problem or to attain some
objectives.  Organizations have need for planning to  use scarce resources efficiently, and make best use of
opportunities and prepare for threats. This is because plans are considered as future course of action. The
organizations have to look ahead to solve their problems.
 
2. Determining Objectives
The second step in the planning process is establishing objectives for the organization and then for
each subordinate/employee. Objectives specify expected  results and indicate end point of what is to be
done by the organization and by its employees.
 
Objectives are to be accomplished by the network of  strategies, policies, procedures, rules, budget
and programmes.
 
Example:  
1. To increase literacy by 5% from the last year,  
2. To open schools in 5 villages of the province
3. To increase profits by 2%
  All the above are examples of objectives.

3. Forecasting the future  
Forecasting is based on certain assumptions about the future in which the plan is to be carried out.
The basis of forecasting is the unders tanding of markets, the prices? what  services needs to be provided?,
what technological change there will be? What population changes will there be?
 
Government publishes documents like ‘Economic Survey’, State Bank of Pakistan Report, Bureau
of Statistics Census etc. used by social scientists to forecast economic and soci al trends in the country.
 
4. Determining Alternatives
This involves examining alternative course of action. There would hardly be a plan for which
alternatives do not exist.   
 
Example: What are the alternatives to increase literacy? The alternatives could be:
1.   To open new schools or  
2.   To have more shifts in the existing schools or
3.   To ask the private sector to open schools
The government may adopt one of the alternative or combination of objectives.
 
5. Evaluating Alternatives
Each alternative is evaluated or examined in terms of cost and benefits. One course of action may
have large investment and little benefits in the short run. Other alternative may be risky and have more
benefits/profits
 
Example:
1.   To open new schools. This alternative may require more money.
2.   To have more shifts in the existing schools. This alternative may be require less money
compared to alternative 1 because of use of existing facilities.
3.   To ask the private sector to open schools. This alternative may not require money from the
government at all.
In evaluation of alternatives the estimation of cost and benefits is very important because on its
basis the decision is taken.

6. Selecting one Alternative
At this point the decision has to be taken to adopt an alternative from the various alternatives. The
choice could be to pick one or more than one alternatives, depending on the emphasis on objectives to be
achieved and the cost. At this stage the plans are made  part of the budget. Budgets become means of tying
up the plans
 
7. Implementing Plan
Implementation of a plan is the most crucial aspect. The implementation determines whether the
plan was able to achieve the objectives or not.  
 
8. Revising plan
 
Planning as Rational Process
As indicated by the planning process, it is a rational approach to accomplish objectives. This
process is illustrated in the following graph:

[effectiveskill]

THKS alot dude Allah Bless u  and All

[effectiveskill]

PLZ HELP FRIENDS for preparing This Assignmnet...

[effectiveskill]

Plz Share an IDEA for This Assignment..

Today is Last Date

[+ M.Tariq Malik]

Use following format to prepare your assignment:
Planning
Process Steps Explanation and Logic 

i dnt know how they mean by this,as we all know that we have to choose planning process and elaborate with logic that why we choosed that planing process, but what does this format express?

[+ M.Tariq Malik]

What may be logical reasons? is it ok 1st ki?

Recognize the need for planning

The first step of the planning is to identify the need of the planning, in the given scenario the need of planning is recognized when the dealer suffers from the financial loses and they are not able to deliver goods in time. So they feel that a comprehensive plan must be prepare to overcome the issues they are facing.

[+ M.Tariq Malik]

Planning Process
there are eight steps in planning process. These are: 
1. Recognizing the need for planning;            delivery of the goods on time 
2. Determining the objectives;                        need airport 
3. Forecasting the future;                                who make airport which source utilize
4. Determining alternatives                             contact with government
5. Evaluating Alternatives                              meetings with government
6. Selecting a course of action                        make privet air port
7. Implementing the plan                                making air port
8. revising the plan

[+ M.Tariq Malik]

Planning Process Steps	Explanation and Logical reasoning
1-Recognizing the need for planning	The Exporters of Sialkot tried several times to solve their problems by meeting the officials. But they have no solutionfrom them. So they recognized that they have to solve their problem themselves. They planned for the solution by building their own airport.
2- Determining the objectives	The main objective of the building airport is to minimize the cost and deliver the goods in international market on time.
3- Forecasting the future	After determining the objectives forecasting of future is determined. By building the airport, the local producers can easily deliver the goods on time and the expenses of transportation can be eliminated.
4- Implementing the plan	There is no alternative in this scenario. So plan is implemented with the permission of the members of the committee.
5- Revising	Plan is revised before the starting of construction of the airport.